The Admin and HR assistant  will support the smooth operation of Prestige Kente by handling day-to-day administrative tasks, implementing HR policies, and ensuring efficient coordination between departments.  This role is essential for maintaining a well-organized, compliant, and high-performing work environment.

Human Resources Responsibilities

Recruitment and Onboarding:

• Assist in developing job descriptions, posting job ads, and shortlisting candidates.
• Coordinate interviews and provide necessary documentation for recruitment processes.

HR Administration:

• Maintain accurate employee records, including contracts, leave requests, and personal files.
• Assist in drafting and implementing HR policies and procedures.
• Track employee attendance, performance appraisals, and disciplinary actions.

Employee Engagement and Welfare:

• Act as a point of contact for employee queries and concerns.
• Support activities that promote employee engagement, satisfaction, and wellness.

Payroll Support:

• Assist in collating monthly payroll inputs, including attendance and leave records.
• Ensure timely communication of payroll changes to the finance team.

Production Team workforce Planning:

• Collaborate with production supervisors to forecast staffing needs and ensure positions are filled in a timely manner
• Build and maintain a pipeline of skilled weavers.

Administrative Responsibilities

Office Management:

• Oversee the organization of office supplies, equipment, and facilities maintenance.
• Ensure the office environment is clean, functional, and conducive to productivity.

Documentation and Record Keeping:

• Maintain an organized filing system for both physical and digital records.
• Prepare and distribute reports, memos, and correspondence as needed.

Event and Meeting Coordination:

• Organize company meetings, training sessions, and employee events.
• Take meeting minutes and ensure action items are followed up.

Compliance:

• Ensure the company complies with local labor laws and regulations.
• Assist in audits and compliance reviews as required.

Required Qualifications

• Currently pursuing or completed a bachelor’s degree or diploma in Human Resource Management, Business Administration, or a related field.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Knowledge of HR software or tools is an advantage

Key Skills and Competencies

• Excellent organizational and multitasking abilities.
• Strong written and verbal communication skills.
• Interpersonal skills to handle sensitive employee matters with confidentiality.
• Detail-oriented and capable of maintaining accurate records.
• Proactive approach to problem-solving and process improvement